Quoting is the easy half.
Know what the job really cost.
Quotara quotes the job, runs it, and rolls every hour on the floor back against the estimate, so you finally know which jobs made money. Built for small shops still working off a calculator and a spreadsheet, without the cost of an ERP.
14 days free · No credit card · Set up in minutes
Watch a job go from RFQ to real cost.
This is the whole loop most shops run across a calculator, a whiteboard and three spreadsheets, in one place. These are real Quotara screens. Click a step, or let it play.
Quoting kills weekends.
For most small shops, quoting is a side-of-desk job. It happens at night. On a printout. In a spreadsheet that someone else built. The numbers get copied into an email, into an invoice, into an Excel cost sheet. And none of them stay in sync.
Quotara replaces that stack. One live quote, one live work order, one live cost sheet. You edit the quote; the rest follows.
Rough time to produce one real quote the old way: spreadsheet, PDF, and email. Owners put it between two and four hours; four isn't rare on a Sunday.
The estimator that learns your shop.
Quinn drafts quotes from a description or a drawing, turns RFQ emails into draft quotes, checks every quote before it goes out, and gets sharper with every hour your team clocks.
Meet Quinn →Quote in minutes, not days.
Quinn drafts the lines from your parts library and rates. You check them and send a PDF your customer can accept online.
Rush jobs go first. Always.
One click converts a quote to a live work order. Mark it Rush and it pins to the top of every queue (schedule, floor, and WO list) with a red alert your whole team sees instantly.
See who's on what job, right now.
Operators clock in against jobs or general shop work. Their name shows live on every job card and schedule bar. Estimated vs. actual hours tick up in real time.
Gantt, month, or list.
Switch between a 2-week Gantt, a full month calendar, or a sortable list. Rush jobs glow red everywhere. See which employee is clocked in on each bar.
Payroll-ready in one click.
Run employee hours by person and date range. Breaks down by job and general work. Managers can edit time entries and export to CSV for payroll.
Estimated vs. actual, per job.
The quote is the baseline. Time and materials roll up against it as the job runs, so you know what hit and what missed, within the hour.
Order the shortfall, not the shelf.
Every material rolls up by PO number. Log what's in stock and Quotara shows you what's actually left to buy, then pulls it from inventory automatically the moment a job is booked.
One source of truth, built as you work.
Your labour rates, materials and outside services in one library, and customers saved as you quote them. New quotes pre-fill from both, and so does Quinn.
Quote to ledger, no re-keying.
Send an accepted quote to QuickBooks Online as an invoice in one click. Billable material and taxes come with it. No CSV export dance.
Dial in your shop rate before you quote your next job.
Most small shops are quoting $85/hr because that's what the other guy charges. Quotara starts from your actual numbers (overhead, labor, machine utilization) and shows you the rate you should be billing.
Live example · Day 3 of 5
The quote is the baseline; every hour on the floor rolls back against it. Quotara holds your estimate next to what actually happened, line by line as the job runs, then carries that history into the next quote you write. Quoting software that only quotes never learns what the job really took.
When a quote converts to a work order, its line items lock in as the baseline estimate. No re-keying.
Time clocks, material pulls, and outside ops roll up against their budget line in the hour, not at month-end.
When a line crosses its estimate, the job card flags. Fix it, quote it better next time, or charge it. Your call.
Quoting a job like one you have run before? Quotara shows what those jobs actually took ("last 4 ran 38% over") and offers the corrected hours. You decide whether to take it.
Built for job shops.
Not adapted from something else.
Spreadsheets are flexible but dumb. ERPs are built for factories with 200 people and a six-month implementation. Quoting tools stop the moment the quote goes out. They never find out what the job actually took. Quotara runs the whole job and feeds the result back into your next quote.
CAD$ · billed monthly
billed monthly
For the owner-estimator quoting on their own. Quoting only, no floor tracking.
- ·1 user
- ·Unlimited quotes
- ·Full quoting module + PDF
- ·Send quotes by email
- ·Customer & parts library
- ·Material & machine rate library
billed monthly
For small shops that need to know what’s on the floor, not just what was quoted.
- ·Up to 3 users
- ·Everything in Quote
- ·Work orders from quotes
- ·Basic job status tracking
- ·Inventory & BOM
- ·Email support
billed monthly
For growing shops that need to know whether the job actually made money.
- ·Up to 10 users
- ·Everything in Starter
- ·Job costing: est. vs. actual
- ·Floor tracking & time clock
- ·Gantt scheduling
- ·QuickBooks Online sync
- ·Email + chat support
- ·1 onboarding call
billed monthly
For established shops running multiple teams and reporting across them.
- ·Unlimited users
- ·Everything in Professional
- ·Advanced reporting + export
- ·Priority phone support
- ·Dedicated onboarding
“I saw a gap. Small shops were using tools built for giant manufacturers, or nothing at all. So I built something that fits.”
Fourteen days. No card. Your shop, priced honestly.
Spin up a real Quotara workspace in under two minutes. Load your customers, quote a real job, run a real work order. Decide on day 14.